RECEPTIONIST
JAS Administration

Welcome to JAS!

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JAS is a great place to work; we have one of the highest staff retention rates in the UAE so we know we are doing something right. You will be busy and you will work hard but our unique Not-for-Profit community ethos makes JAS a very special place. We look forward to receiving your application. Should you have any questions or queries please direct them to hr@jebelalischool.org

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JAS is committed to safeguarding and promoting the welfare of its students, we follow best practice Safeguarding procedures from recruitment through to day to day life at the school. Successful applicants will be subject to relevant national police checks, please read our safeguarding information​.

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Closing Date: 04 July 2022

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Start Date: August 2022

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Reference Number: REC

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Contract:  Full-time

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This Job Description may be adjusted by the Principal according to the changing needs of the school. This post is subject to the conditions of employment contained in the Jebel Ali School contract and to work in line with new COVID guidelines in supporting students and staff.

Role Summary:

• Presents a professional first impression to parents, guests and customers visiting the school. Being the first point of contact within the school. Assist with all queries knowledgeably, efficiently and courteously.

Key Relationships (Internal and External):

• All Staff, Parents, Students and External Visitors

Role Responsibilities:

• Welcome visitors to the school and register them, following student protection procedures

• Operate the school switchboard

• Respond to telephone/email enquiries from parents and public

• Receive parcels and deliveries; ranking outgoing post and arranging special deliveries when necessary

• Use Microsoft packages, particularly Word and Excel, to help support the school’s administrative team

• Assist with all administrative duties such as photocopying, filing, etc.

• Assist in locating students when reported “missing” from class

• Understand data protection and confidentiality

• Create and distribute the school’s daily briefing

• Work to deadlines in a calm and confident manner when under pressure

• Assist with school events such as Parent Open Days and School Performances.

• Carry out any such task as shall be deemed necessary to the smooth running of the school.

• Perform any other duty upon request

Other duties and responsibilities:

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. The post holder is expected to comply with any reasonable request from the Principal to undertake work of a similar level that is not specified in this job description. This job description may be amended at any time following discussion between the Principal/Line Manager and will be reviewed regularly.

PERSON SPECIFICATION

Education:

• Good general education appropriate to the post.

Experience:

• A minimum of 2 years workinging in a similar post

 Competencies:

• Excellent command of the English language, both written and verbal

• Excellent telephone manner

• Experienced in Microsoft Office

• Good-natured

• Well-groomed and courteous

• Understanding of general reception tasks with excellent customer facing skills

• A multi-tasker able to support the Management Team with administration

• Ability to build personal relationships

Attributes:

• Enthusiastic

• Well presented

• Flexible

• Highly organised

• Confident

• Approachable

• Applicants must be on a dependent visa 

To whom responsible: Principal
 

Jebel Ali School is committed to safeguarding and promoting the welfare of its students. The successful candidate will be subject to relevant national police checks.

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